Smarter CSR Budgets: Connecting budget to value
A CSR Thoughtpiece from the CSR Training Institute
- Wayne Dunn
Are we spending too much, or too foolishly on CSR and
sustainability?
With
declining prices and often increasing costs in the extractive sector is it time
to look at Corporate Social Responsibility budgets and make doubly sure they
are connected to both shareholder and social value?
I don’t think we needed to wait for
declining prices or increasing costs.
Ensuring CSR budgets and activities are aligned with shareholder and social
value is always important, no matter what the sector.
Reviewing your CSR budgets and activities
with an eye to improved efficiency in delivering shareholder and social value
is a good investment for your company, and your career.
It should be done regularly, it should be
done systematically, it should have a laser-like focus on shareholder and
social value and, at least periodically, it should be done by an outsider (or
internal newcomer) that can bring dispassionate and experienced fresh eyes to the exercise.
While there is not a cookie cutter approach to this analysis I have found that some ways
work better than others.
A methodology that I’ve found works well is
set out below. Of course, every
application of this methodology needs to be adapted to properly fit the
situation.
The methodology focuses on identifying key
issues and values for shareholders and stakeholders and analyzing the current
CSR and stakeholder programming in relation to those issues and value.
It focuses tightly on shareholder and
social/stakeholder value and how they connect to CSR and stakeholder
programming budgets.
It will often identify redundancies,
synergies, risks, strategic opportunities and new partnership potential.
It is a fairly simplistic approach, which I
have found makes it more usable and ultimately produces better results.
But, you need to resist the urge to
over-analyze. There might be comfort in
making long lists and answers to each questions. But, that is seldom the best use of your time
or your company’s resources.
Do the analysis quickly and see what the
results are. When you see the results
you should know if they look and feel right, or if you need to go back and do a
deeper analysis, or ask more/different questions.
The key issue throughout all the steps
below is value.
Shareholder/business value and
social/stakeholder value. They are what
should connect the CSR budget, issues, stakeholders and programs.
If there is a value disconnect it needs to
be addressed.
The focus of the process presented below is
to identify value disconnects and also value efficiencies across issues,
stakeholders and programs.
The outcome is an overall CSR program that
is more efficient at delivering value to shareholders and stakeholders.
1.
What are the business issues that the CSR
budget needs to address?
List and group the
issues.
There should be a
direct connection between CSR spending and business issues. Every penny of the budget should connect back
to a business issue.
In general the business
issues will group around or across themes such as risk, value/opportunity,
reputational/brand, etc.
There may be some that
don’t fit neatly in or across these areas but your intuition and experience
will probably suggest how they should be grouped
2.
What are the social/stakeholder issues that
the CSR budget needs to address?
List and group the
issues.
In the same way
that CSR spending needs to connect directly to business issues it also needs to
connect directly to social and stakeholder issues. It is all about the alignment of these
interests.
Social and
stakeholder issues, especially in developing economy contexts, can often be
grouped along the Millennium Development Goal / Sustainable Development Goal
key themes of poverty reduction, education, healthcare, environment and gender
There may be some
that don’t fit in these groupings so, same as with the business issues, let your
intuition and experience guide you in grouping and organizing them.
As you identify
and organize issues be sure to identify the stakeholders and their interests
that link with the issues. There will
seldom be an issue that does not link with one or more stakeholder groups.
3.
Are there any other issues that the CSR
budget should be addressing?
Sometimes there are
additional issues that might not seem to be social or stakeholder issues but
that you think should be addressed by the CSR budget/program.
Make a list of them
and, if it makes sense, group and organize them. If there aren’t any that is good too
4.
Review and analyze these issues
Take a quick, but
consistent look at the issues identified above.
Don’t spend a ton
of time on it, but enough to get a sense of key issues and, most importantly,
their connection to shareholder and social/stakeholder value.
Below are some questions
that I’ve found helpful for doing a quick but consistent examination of issues.
·
Did it change in
importance over time?
i. Was this issue on the radar last year?
ii. Was it more or less important?
·
How does this
issue connect to shareholder value?
·
How does it
connect to social/stakeholder value?
·
Who else is
interested in the issue (possible partners/collaborators/synergy)?
5.
Make a list of CSR and stakeholder programs
and activities
This list should
already exist and be up to date but, surprisingly, it is often a bit of a
scramble to get it together.
In my experience
this is because there is seldom an overall strategic CSR plan that guides the development
and implementation of CSR and stakeholder programs.
Without a
strategic plan to serve as a guide CSR programs and activities often evolve
ad-hoc in reaction to various issues and events
At any rate, if a
list already exists use it, but check it to make sure it has all the programs
and activities on it. If there isn’t a
list you need to make one (and be sure it is kept up – it is important for many
reasons).
6.
Identify value, issues and interests for
each CSR program and activity
This is where the
gaps start to appear, and the efficiency and synergy potential. It is actually the most exciting part.
It is where this
sort of systematic approach can identify exciting opportunities.
But, first you
need to go through the list of CSR programs and activities and for each one
list:
·
All the issues that it addresses (shareholder,
stakeholder and social issues);
·
The stakeholders and their interests that it addresses;
and
·
The value it creates or preserves.
When you finish
this exercise you should start to have a good sense of how each program and
activity connects to value; to shareholder value and to social and stakeholder
value.
7.
Identify CSR programs and activities for
each issue
Yes. I know it seems redundant but it is
important.
When you finish
this step you will have
·
A program centric perspective where you can see
all the issues and interest that each program addresses
·
An issues centric perspective where you can see
all the programs that address each issue.
8.
Review and analyze the issues perspective
and the program perspective
This analysis will
let you see which issues have the most attention from programs and which
programs address the most issues.
You have already
connected the issues to value and interest dimensions so you can bring that
into the analysis.
Add in budget
considerations to be able to see the resourcing going towards the various
issues, interests and groups.
I’ve found that
some questions can help with this analysis
·
Are there important issues that may not be
getting enough program or budget attention?
·
Are there issues that seem to be getting too
much program and budget attention?
·
Are there CSR programs and activities that have
little connection to shareholder and social/stakeholder value?
·
Are there opportunities for synergy across
issues and interests?
·
Are we making full use of partnerships?
There are normally
project/business specific questions that would be used as well.
What is important
is to do it systematically, but quickly and think through what the analysis
tells you.
----------------
Too often what may have started as a good
project and with a solid management framework can end up being an inefficient
spend of budget and time. Things change.
Legacy projects can end up carrying over
from year to year to year without serious analysis to see if they are still the
best way to deliver value for shareholders and society.
When you have completed this process you
will have a good sense of the current connection between issues, value and
programs.
In most cases the outcomes from this
process will include:
·
Wind-up and closure of programs that are no
longer producing value (sometimes because other programs are just more
efficient at addressing the issues and creating value);
·
Consolidation of some programs and activities to
achieve synergies and a better relationship of impact to budget;
·
Identification of partnership opportunities;
·
Identification of issues that are simply getting
more attention than they warrant.
Of course, this process will not address
all CSR budget issues, nor will it work as a cookie cutter approach to be
applied to every company and project.
It is intended as a guide to facilitate a
systematic approach to a strategic review of CSR programs and budgets.
Most users will add their own tweaks and
customization. That is good.
The overall intent is to help make CSR
spending and activities more efficient at creating shareholder and stakeholder
value.
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